Haven Foundation Board Meetings

Thursday/Friday, January 28^th/29^th, 2010

The Haven, Gabriola

Chaired by Bob Matthews

Thursday January 28^th 8:30 a.m. to 4:00p.m

1. Call to Order, Vision, & Mission Matthews 5 mins

2. Check-in Matthews 30 mins

3. Approval of Agenda Matthews 1 min

4. Approval of minutes – December 4^th, 2009 Matthews 1 min

5. Previous action items: Matthews 1 min

a) Strategic Planning see 10 a) below

6. Board Affairs

a) Executive Director and Management reports Davey 45 mins

7. Committee Reports 90 mins

a) Audit & Finance: Muirhead

i) 2009 Year-end Balance Sheet

Motion: The Audit & Finance Committee recommends the approval of the Employee versus Self-Employed Policy as presented.

b) Facilities: Chambers

i) Building Inspection Results

ii) Potential purchase of 220 Malaspina Property

iii) Update on OCP process

c) Development: Dodge

i) Donor Research Results

ii) Plans for 2010

d) Education: McNally

e) Governance: Matthews

i) Board Evaluation & Recruiting

ii) Motion: Haven Foundation Board appoints DeWitt (Bud) Baldwin as director to the Friends of Haven Foundation Board effective immediately.

8. In Camera Discussion 30 mins

9. Lunch To 1pm

10. Other Business

a) Strategic Planning: Part 1 Matthews/Davey 3 hours +

· Overview of Process

· First Look at Assumptions/Impact Financial Model

· First Pass Detailed Discussion:

o Revenue & Funding Goals/Impacts

§ Program Pricing

§ Fundraising

§ Enrollment Increase

§ Debt

o Expenditure Goals/Impacts

§ Create Contingency Fund

§ Internal Funding for Financial Aid

§ Perform Deferred Maintenance

§ Impact of 0-deferral budgeting

§ Master Planning

§ Facilities Upgrades(?)

§ Marketing Budget

§ Curriculum Investments

§ HR Impacts

o Review First Pass Impacts, Consider Trade-Offs

o Closure for the day

Friday January 29^th 8:30 a.m. to 2:00p.m

b) Strategic Planning: Part 2 Matthews/Davey

· Welcome/Overview for Faculty Present 15 mins

· Curriculum Investment Proposals 60 mins

o Business-Oriented Programs

o Co-Proprietary Programs

o Couple/Relationship Programs

o “On The Road” Appetizer Programs

· General Discussion on Curriculum Investments 30 mins

· Second Pass Funding & Expenditure Discussions 90 mins+

o Adjustments & Trade-offs

· Closure / Identify Next Steps 30 mins

11. Adjournment

Attachments:

00- Agenda Approval

01- Minutes December 4^th, 2009 Approval

02- Executive Director’s report Information

03- Committee Reports Information

04- Employee versus Self Employed Policy Approval

05- Strategic Plan Discussion

06- Curriculum Proposals Discussion

07- Donor Feedback Summary Information

Printable Agenda:
	00-BoardAgendaJan2810	.pdf	.doc

Attachments: (Accessible to authorized users only)
1)	01-2009-12-04-BdMinutesdraft	.pdf	.doc	.html	(Approval)
2)	02-EDReportToTheBoard	.pdf	.doc	.html	(Information)
2a)	02a-2009December_IncomeStatement	.pdf			(Information)
2b)	02b-2009December_BalanceSheet_with_Notes	.pdf			(Information)
3a)	03a-AudFinComm	.pdf	.doc	.html	(Information)
3b)	03b-FacComm	.pdf	.doc	.html	(Information)
3c)	03c-DevComm	.pdf	.doc	.html	(Information)
3d)	03d-EdComm	.pdf	.doc	.html	(Information)
3e)	03e-GovComm	.pdf	.doc	.html	(Information)
4)	04-EmplvsSelfPolicyDraft	.pdf	.doc	.html	(Approval)
5)	05-FINALDRAFTStrategic_Plan_V0_8	.pdf	.doc	.html	(Discussion)
6)	06-CurriculumProposals	.pdf	.doc	.html	(Discussion)
7)	07-FINALDonorFeedbackSummary	.pdf	.doc	.html	(Information)
The whole package, zipped:
	Each of the above in original formats, 176 KB	BdPkg-2010-Jan-28.zip
The whole package, in one printable document:
	In PDF format (one document), 2396 KB	AgendaPkg_2010-01-28.pdf

Explanation of above pdf, doc & html links:
All of the above links open in a new window, so when you are finished viewing or printing each page you can just close it and this window will still be here to open the next link. If you want to download a link without opening it in your browser you may have to right click the link and choose "Save Target As...", For the Mac, hold the "Option" key as you click on the link. And now for the file type explanations:

.pdf (Adobe Acrobat format):
	This is the recommended format to print. It is guaranteed to look exactly like the original no matter which computer platform, Operating System or printer is used. In order to view and print this format, the free Adobe Acrobat Reader must be installed on your computer (I think that the Mac OS has it installed by default). You can get the most recent Adobe viewer from the Adobe download site. If your computer is not fairly new and fast it would be better to use the older, faster Acrobat 4 viewer which you can download right here.
.doc (MS Word format):
	This is the format most of the documents were created with, Any word processor capable of opening using Word 97 or higher formats should work with these files. But, when printed on a different computer or printer than the original the formatting and page numbering is not guaranteed to be the same. This format also has the largest file size so not recommended for dialup users.
.xls (MS spreadsheet format):
	In the .doc column there may be some .xls files. This is really only usefull if you need to see it on the screen. When opening you'd have to answer "No" or "Don't Update" if it prompts you to update the links to other data sources. If you want to print out the whole thing you would have to change the default. To do this in Windows you choose "Print" from the "File" Menu, then in the dialogue box that comes up select "Entire Workbook" rather than the default "Active sheet(s)". But really, if what you want is to print the whole thing you are much better off just printing the .pdf version.
.html (Web page format):
	This format can be viewed by any web browser - if you can read this web page you will be able to read these .html links. This is by far the fastest, most direct way for viewing the documents on the screen. Guaranteed that printing will produce different page numbering than the original.
.zip (PK Zip compress)
	Best for dialup users. The embedded pdf files are about 1/2 the size of the originals. Also useful to grab all the files in one download to store on your own computer. An unzipping program such as winzip or stuffit is needed to decompress this file (Window XP has unzip capability built in). Some free decompression programs are available here.