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March 13, 2009 Agenda

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Mar 13, 2009 Board of Directors Meeting Agenda


AGENDA

Friday March 13th 2009

The Haven Auditorium, Gabriola

Chaired by Bob Matthews

9.00 a.m. – 4.00 p.m.

 

  1. Call to Order                                                                                          5 mins              Matthews

 

  1. Check in                                                                                               30mins              Matthews

 

  1. Approval of Agenda                                                                                1 min                Matthews

 

  1. Previous Action items

a)         Planning Session 14-15 March    - see  7 b)                                                        

 

  1. Board Affairs:

                                                               i.      Approval of Minutes: December 5th, 2008              5 min                Matthews

                                                             ii.      Executive Director and Management Reports                    30 min              Shields

 

  1. Committee Reports

a)                   Audit and Finance Committee                                               10 mins             Muirhead

b)                   Education and Standards                                                      10 mins             Munro

c)                   Facilities                                                                             10 mins             Chambers

d)                   Development                                                                        10 mins             Dodge

e)                   Governance                                                             10 mins             Matthews

 

  1. Other Business

a)   Establishing/Publishing Quarterly Committee Goals                      15 mins             Matthews         

b)   Discussion on June 12-14 Visioning Session                                15 mins             Matthews

 

c)   Haven Sustainability Questions                                                   45 mins(+)         Matthews

 

d)   Board Management Working Model                                             60 mins             Matthews

 

  1. Adjournments (anticipated at or before 4.00 PM)

 

 

 

Attachments:

 

1)       Board Minutes 5th December 2008 (for approval)

2)       Executive Director’s Report (including:

2a) Income Statement/Statement of Revenue and Expenses

2b) January Income Statement

2c) February Income Statement

3)   Haven Operating Plan 2009/10

4)   Audit and Finance Committee Report

5)       Facilities Committee Report

Printable Agenda:
    Agenda090313   .pdf   .doc   
 
Attachments: (Accessible to authorized users only)
    1)  01-2008_09_26BdMinutes   .pdf   .doc   .html   (Approval)
    2)  02-ED_Report090313   .pdf   .doc   .html   (Information)
    2a)  02a-Combined_HF_PDS_Summary_Fin_Summary   .pdf   .doc   .html   (Information)
    2b)  02b-January_IncomeStatement   .pdf   .doc   .html   (Information)
    2c)  02c-February_IncomeStatement   .pdf   .doc   .html   (Information)
    3)  03-Haven_Strategic_Plan   .pdf   .doc   .html   (Information)
    4)  04-Haven_AandF_Committee_Report   .pdf   .doc   .html   (Information)
    5)  05-Facilities_Committee_Report   .pdf   .doc   .html   (Information)
    6)  06-Motion_for_Board_consideration_090313_meeting   .pdf   .doc   .html   (Information)
The whole package, zipped:
      Each of the above in original formats,  107 KB   Agenda090313Pkg.zip
The whole package, in one printable document:
      In PDF format (one document),   607 KB   Agenda090313Pkg.pdf




Explanation of above pdf, doc & html links:
All of the above links open in a new window, so when you are finished viewing or printing each page you can just close it and this window will still be here to open the next link. If you want to download a link without opening it in your browser you may have to right click the link and choose "Save Target As...", For the Mac, hold the "Option" key as you click on the link. And now for the file type explanations:
.pdf (Adobe Acrobat format):
      This is the recommended format to print. It is guaranteed to look exactly like the original no matter which computer platform, Operating System or printer is used. In order to view and print this format, the free Adobe Acrobat Reader must be installed on your computer (I think that the Mac OS has it installed by default). You can get the most recent Adobe viewer from the Adobe download site. If your computer is not fairly new and fast it would be better to use the older, faster Acrobat 4 viewer which you can download right here.
.doc (MS Word format):
      This is the format most of the documents were created with, Any word processor capable of opening using Word 97 or higher formats should work with these files. But, when printed on a different computer or printer than the original the formatting and page numbering is not guaranteed to be the same. This format also has the largest file size so not recommended for dialup users.
.xls (MS spreadsheet format):
      In the .doc column there may be some .xls files. This is really only usefull if you need to see it on the screen. When opening you'd have to answer "No" or "Don't Update" if it prompts you to update the links to other data sources. If you want to print out the whole thing you would have to change the default. To do this in Windows you choose "Print" from the "File" Menu, then in the dialogue box that comes up select "Entire Workbook" rather than the default "Active sheet(s)". But really, if what you want is to print the whole thing you are much better off just printing the .pdf version.
.html (Web page format):
      This format can be viewed by any web browser - if you can read this web page you will be able to read these .html links. This is by far the fastest, most direct way for viewing the documents on the screen. Guaranteed that printing will produce different page numbering than the original.
.zip (PK Zip compress)
      Best for dialup users. The embedded pdf files are about 1/2 the size of the originals. Also useful to grab all the files in one download to store on your own computer. An unzipping program such as winzip or stuffit is needed to decompress this file (Window XP has unzip capability built in). Some free decompression programs are available here.

 

 

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